This content is current only at the time of printing. This document was printed on 26 January 2020. A current copy is located at https://apvma.gov.au/node/26711
You are here
Using the information list editor
The information list editor is an alternate way to develop an information list, however, for processing efficiencies, we prefer that applicants use the information list tool provided within the online application.
Using the information list tool in the online application enables more efficient processing of your application.
The information list editor is a small computer program that applicants can download to their computer and use offline. See guidance for preparing information lists for more information. Once you have completed your information list, files can be supplied to the APVMA by email or by post, using electronic hard media such as USB drive, CD or DVD.
Creating a new information list
Double-clicking the downloaded informationListEditor.exe file on your computer to start the program.
To create a new information list select ‘New document’ from the ‘File’ menu or reopen an existing information list by selecting ‘Open’ from the ‘File’ menu.
Before creating a new information list applicants need to enter their ‘Applicant details’. This information must correspond exactly to what was entered in the online application form.
Registered (®), Trademark (™), Copyright (©), degrees (°) or long dash (–) symbols cannot be used in the name field.
Once the ‘Applicant details’ are complete, applicants can enter details to the information list table.
- the ‘Add’ button adds a new line for another record
- to edit a record select an item from the information list by clicking it once and then clicking the ‘Edit’ button to the right of the table to open the record for editing
- when editing is complete click the ‘OK’ button.
Where a data package associated with an application includes similar documents, reports or pieces of data, applicants can duplicate an existing record and edit it appropriately to avoid retyping the same information for multiple records.
To duplicate a record:
- select the data item record from the information list table by clicking on it once
- click the ‘Duplicate’ button on the right of the table
- use the ‘Edit’ function on the duplicated record.
To delete a record, select the item from the information list table by clicking on it once and then click the ‘Delete’ button on the right of the table.
Saving the information list
We recommend applicants regularly save their information list files and backup their files while working on them. To save the information list, go to the ‘File’ menu and select ‘Save’.
To print the information list, go to the ‘File’ menu and select ‘Save as PDF’. Once saved, the PDF can be printed.
Submitting the information list
Information lists generated by the information list editor need to be submitted as an ‘.xml’ file, The APVMA cannot accept ‘.pdf’ or ‘.xls’ files.
If attaching the ‘.xml’ file to an email, include the following information in the email subject line or, if sending on a USB drive, CD or DVD by post, include this information on a label attached to the medium:
- product name or active constituent name
- APVMA product or active number (if known)
- application number (if known)
- decision ID.
The completed information list must be provided to the APVMA within seven days of submitting the application or the application will be refused.
If information is being supplied separately by a third party and will not be included in the ‘.xml’ file or with the information list tool in the online application, state this on the relevant pages within the online application.