Annual return of actives

Click here for frequently asked questions about reporting amounts of actives for 2015–16.

Annual reporting of active constituent data

From July 2016 the APVMA will resume the collection of data on amounts of active constituents imported, manufactured and exported each financial year—commencing with the financial year 2015–16.

Please be aware that this process is a different requirement to the declaration of leviable values.

Why this data is being collected

Under section 69E of the Agricultural and Veterinary Chemicals (Administration) Act 1992, all Holders of approvals and registrations must report the amount of active imported, manufactured or exported (alone or in chemical products) on a yearly basis and retain records of this information for 6 years.

What to report

You need to report the quantity of each active constituent you import, manufacture or export from Australia, as approved active on its own and as active in registered formulated products. Please see the excel spreadsheet icon to assist you. 

When to report

Information for the 2015–16 year is required by the end of September 2016. Annual returns will continue to be accepted until 30 November 2016. No further extensions will be granted beyond 30 November 2016.

Who needs to report

Only active approval holders and product registrants are required to report amounts of actives they:

• import, manufacture or export for (or are intended for) the manufacture of agricultural and veterinary (agvet) chemical products
• import, manufacture or export which are contained in formulated agvet chemical products.

Who can access the online reporting tool?

Primary users and anyone who has access to the APVMA online levies and fees system can report. See frequently asked questions for more information about who can report from your business.

If you require assistance with your online services login to access the 'Annual reporting' link, please email your details to enquiries@apvma.gov.au. 

How to report

The APVMA has developed an online reporting system to make it as easy as possible for industry to provide these details. Once logged in, primary users will be able to enter quantities for each active approval, and/or for actives in each registered product, under the headings in table format imported, exported and manufactured.

Log in to online services and go to the ‘registrations and permits’ area. Online reporting for actives can be found in the left hand navigation near the end of the list.

A copy of the data you enter can be viewed in a spreadsheet format and saved for your records—select the Excel spreadsheet icon in the top right-hand corner of the reporting screen.

Who can access the online reporting tool?

Primary users and anyone who has access to the APVMA online levies and fees system can report. See frequently asked questions for more information about who can report from your business.

What to report

You need to report the quantity of each active constituent you import, manufacture or export from Australia either as approved active on its own or as active in registered formulated products.

Reporting is not required:

• for active constituents that are not considered for use in the manufacture of agvet chemical products (eg industrial chemicals or use in human pharmaceuticals)
• where over the course of the year 3 kg or less (in total) of each active constituent is imported, manufactured or exported for use in veterinary chemical products
• where 10 kg or less (in total) of each active constituent is imported, manufactured or exported for use in agricultural chemical products.

Confidential commercial information will be protected

The APVMA will ensure that data passed on to the Department of Agriculture and Water Resources does not identify holders or disclose commercial information. In situations where information on an active constituent relates to five or fewer active approval holders and product registrants, the quantity will be aggregated into a larger group of actives. For example, if there are less than five holders for Active X or any products made from Active X, the information will be aggregated into the parent compound group.

Compliance with the requirements

If people believe they will have difficulty reporting this information they should contact the APVMA to discuss their circumstances. While noncompliance with this reporting requirement can mean substantial criminal and civil penalties for both individuals and corporations, the focus in 2015–16 will be to support industry to report this information and to identify and resolve areas of concern.

Enquiries should be directed to enquiries@apvma.gov.au.

Phone: +61 2 6210 4701